Privacy Policy and Personal Data

This privacy policy describes how Calistudies processes your personal data in accordance with the GDPR, including contacts, applications, newsletters, and administrative management. This policy applies to all information you share with us through the website, emails, meeting bookings, and study advising services.

1. Data Controller

This privacy policy applies to the processing of personal data within the scope of Calistudies’ activities.

The data controller is:
Brorell & Partners AB
Organization Number: 559414-2019
Address: Surbrunnsgatan 56, 113 48 Stockholm, Sweden
Email: kontakt@calistudies.se
Website: calistudies.com
In this policy, the company is referred to as “Calistudies,” “we,” “our,” or “us.”

2. Our Role

Calistudies is an independent intermediary for applications to international educational institutions.
When you apply to a school through us:

  • We forward your application documents.
  • We communicate with the school on your behalf.
  • We provide you with administrative assistance throughout the process.

The educational institution is the independent controller of your personal data in accordance with its own privacy policies.

3. When Do We Collect Personal Data?

We collect personal data when you:

  • Fill out the contact form
  • Book a digital appointment
  • Submit an application
  • Communicate with us via email or social media
  • Use our study advising services

4. What Personal Data Do We Process?

Depending on the situation, we may process:

Contact information

  • Name
  • Email address
  • Phone number
  • Country and nationality

Application-related data

  • Personal identification number or date of birth
  • Address
  • Passport data
  • Transcripts and academic certificates
  • Language test results
  • Financial Documentation
  • Other documents required by educational institutions

We only process data that is necessary for the intended purpose.

5. Purpose of Processing

We process your personal data in order to:

  • Provide study advising
  • Forward application documents
  • Communicate with educational institutions
  • Manage the application process
  • Provide visa guidance
  • Send newsletters, offers, and other information about Calistudies’ services and its partners (only if you have given your consent)
  • Comply with legal obligations

6. Legal Basis

We process your personal data based on:

  • Consent – when you actively agree to this policy during contact, meeting booking, or an application, including to receive newsletters and offers.
  • Legitimate interest – to manage the application process, communicate with educational institutions, and conduct our business activities.
  • Legal Obligation – when processing is required by law.

You can withdraw your consent for marketing at any time by contacting us at kontakt@calistudies.se.

7. Transfer of Personal Data

We share your personal data with:

  • Educational institutions to which you are applying
  • Public authorities as required
  • Technical providers who offer IT and storage services

Since many educational institutions are located in the United States, your data may be transferred outside the EU/EEA. Such transfers are carried out in accordance with applicable data protection laws by:

  • Standard contractual clauses of the European Commission
  • Or another legal transfer mechanism

We never sell your personal data to third parties.

8. Data Retention Period

We retain personal data:

  • For as long as your file is active
  • As long as required by law, for example, accounting regulations
  • For administrative follow-up after the file is closed, for a reasonable period
  • Personal data used for newsletters and direct marketing is retained only as long as you are an active subscriber or until you request to unsubscribe.

You can request the deletion of your data at any time if we are not required to retain it by law.

9. Security

We implement technical and organizational security measures to protect your data against unauthorized access, loss, or tampering.
Only authorized personnel have access to sensitive documents.

10. Your Rights

You can contact us at any time via kontakt@calistudies.se if you wish to:

  • Obtain information about the data we hold about you
  • Correct or delete the data we process
  • Restrict or stop certain processing of your data

We handle all requests directly and ensure that your data is processed correctly in accordance with the law.

11. Minors

If you are under 18, the approval of a legal guardian is required to use our services.

12. Changes

We reserve the right to update this policy. The latest version is always available on our website.